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Referencing: Reference Management Software and FAQs

Details of common referencing styles used at Newcastle, and how to use this style to reference a range of source formats.

Reference Management Software

Also called bibliographic or citation management software.  

This is software that enables you to do some or all of the following:

  • collect and create new references
  • store references in either a desktop or online account
  • organise and search references
  • add notes or annotate your references
  • link to full text, web pages and documents
  • cite your references and create bibliographies in MS Word or other word processors

Some packages also have features such as:

  • the ability to share references with groups/colleagues
  • import PDFs and be able to highlight them


Image result for endnote logo

EndNote is the reference management tool that is supported at Newcastle University.  It is free to all students and members of staff and the online version is available to students for a year after the end of your course.

For information about EndNote, please see our library guide here.

With so many different types of software, how do you decide which one is right for you?  Here are some tips for you to consider when choosing:

  • Does your university/faculty prefer or recommend a particular reference management tool?
  • Check which software your friends/colleagues are using and ask how it works for them.
  • Search for online reviews about the different types of software available.
  • Which operating system do you use?  Make sure that you choose software that is compatible.
  • Is there any support for the software you have chosen?  Can you get help if you need it.
  • Is it free, and is it likely to remain free for the duration of your course/research?

There are hundreds of different types of software for managing references and citations, so here are some to get you going:

BibTeX free software that works with the LaTeX document preparation system.

BibMe Website that gives you helpful referencing tips on using MLA 7th ed., APA 6th ed. and Chicago 17th ed. style.

Cite This For Me is  free web based software which includes group sharing.

Colwiz is freely available with web-based, desktop and mobile versions

EasyBib Free bibliographic generator in MLA, APA and Chicago formats.

Mendeley is a free reference manager and academic social network that can help you organize your research, collaborate with others online, and discover the latest research.

Papers is software for MAC users which allows you to search a number of databases from within it and export the references.

Qiqqa is a free download for managing PDFs. 

Wizfolio is free web-based software which integrates with word processor software.

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