Full details of what can and can't be copied or scanned can be found in the CLA User Guidelines to the Comprehensive Licence.
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Newcastle University holds the CLA Comprehensive Licence, which allows us to copy from digital content published by CLA’s Participating Digital Material Publishers (see the current list of these publishers). It additionally enables institutions to download and store content, and to print out multiple paper copies, from this repertoire.
Any paper copies printed out may be retained by the students for whom they were made.
Institutions can copy from content they own or subscribe to, whether this consists of a whole publication or individual chapters / articles supplied on a ‘pay-per-view’ basis.
With the Comprehensive Licence, there is no need to check individual publishers’ terms and conditions each time you wish to copy digital content – CLA’s blanket terms and conditions apply. Where the CLA Licence is more generous than a publisher’s own primary agreement, then the terms and conditions of the former can be exploited. For example, if a primary licence agreement does not permit an institution to download and/or print out a chapter that constitutes more than 5% of the total publication, the CLA Licence will enable this. The CLA licence allows copying of up to 10% of the total publication.
The Licence removes any uncertainty over instable links, and may facilitate easier access for students – particularly those studying remotely via a Distance Learning course (ie those students whose course is based in the UK but who live overseas).
The CLA, however, no longer include Overseas Campus and Partner Institutions in their Fee calculations. This means that scanned readings cannot be made available to these students. It is an issue of concern to many HEs and the CLA has now agreed to discuss the situation again with the rightsholders.
Clarification from the CLA:
Unlike overseas Distance Learners – whose study is done directly and remotely with a UK institution - the Licence has never actually referenced students studying at overseas campuses. This omission was probably not much of an issue when the Licence was originally drafted (some years ago now). The issue was raised at various meetings with UUK and publishers with both agreeing that it was never the intention to provide this sort of coverage, and certainly CLA currently has no mandate from its rightsholders to provide it. We drew HEIs' attention to this non-coverage about a year ago when the User Guidelines were revised.
However, we appreciate that times have changed and that they will continue to do so. CLA appreciates that universities are keen to do the right thing, and would like to advise as follows (point 3 may be of particular interest).
1. CLA has not revised the terms of the Licence, which is always agreed jointly between CLA and UUK/GuildHE.
2. Following our meeting with UUK/GuildHE last month, CLA accepts that the coverage of students based at overseas campuses of UK universities is something that now needs to be fully addressed, and we will approach our rightsholders with a view to including in the new licence from August 2013.
3. CLA has already communicated to the HE sector its recognition that there is some uncertainty around this issue on the part of universities, but insofar as this activity is not covered by the Licence, CLA would not seek in this respect to penalize any universities with overseas campuses pending a new and revised Licence.
4. As agreed with UUK/GuildHE, since the introduction of the HESA Aggregate Offshore Record CLA has been removing students reported under Item 2 for invoicing purposes.
Clarification as sent to lis-copyseek mailing list October 2012