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Smartcard Colours and Types

A blue Undergraduate Student smartcard

A blue undergraduate smartcard

A purple Postgraduate Student smartcard

A purple postgraduate smartcard

A red Staff smartcard

An orange Associate Staff smartcard

A green Community Individual smartcard

A green Community Alumni smartcard

A green Community SCONUL smartcard

A black Consultation smartcard

A black Access smartcard

A black Support Worker smartcard

A blue Undergraduate Medical Student smartcard

A blue medical student smartcard

A teal NHS Borrowing smartcard

A teal NHS Access smartcard

The smartcard setup

Quizzes

Help Videos


 

  • Student File - Student Master Data - HR Master Data


 

These three SAP menus allow us to quickly check:

  • Student registration status
  • Student contact details & nationality
  • Staff details, contract types and expiry dates.

Watch the clip below to learn how to set this up and delete any unneeded menus you might have.. 

Click here for the FAQ: 'FAQ on how to setup SAP menus'

 

  • COM SCONUL (uni) - Consultation (alumni) - COM Affiliate (organisation)

We add the Patron Type Statistic in ALMA when we make Community and Consultation records including SCONUL, Affiliate and Alumni users.

These stats allow us to track how many of what type of patrons we have signed up, and in the case of SCONUL which Uni they are from.

Watch the clip below for tips on this..

Click here for the FAQ: 'FAQ on How and why we add Patron Type Statistics'

Smartcard Types Overview

Patron:

Undergraduate Student

Alma:

User Group:

Undergraduate

Barcode:

U2 Barcode

Added by:

Feed

Symmetry:

Card Category:

Undergraduate

Badge Design:

Undergraduate

Employee Ref:

9 digit student number

Expiry Date:

30/09

Added by:

Feed

Rights:

Ability to borrow:

Yes

Number of books:

35

Renewal period:

20 weeks

Online resources:

Yes through SSO login

Library Access:

Yes

Night door:

Yes

Patron:

Undergraduate Medical

Alma:

User Group:

Undergraduate

Barcode:

U2 Barcode

Added by:

Feed

Symmetry:

Card Category:

Undergraduate

Badge Design:

Undergraduate Medical

Employee Ref:

9 digit student number

Expiry Date:

30/09

Added by:

Feed

Rights:

Ability to borrow:

Yes

Number of books:

20

Renewal period:

20 weeks

Online resources:

Yes through SSO login

Library Access:

Yes

Night door:

Yes

Patron:

Postgraduate Student

Alma:

User Group:

Postgraduate

Barcode:

U3 Barcode

Added by:

Feed

Symmetry:

Card Category:

Postgraduate

Badge Design:

Postgraduate

Employee Ref:

9 digit student number

Expiry Date:

31/12

Added by:

Feed

Rights:

Ability to borrow:

Yes

Number of books:

35

Renewal period:

20 weeks

Online resources:

Yes through SSO login

Library Access:

Yes

Night door:

Yes

Patron:

Staff (Regular Employee)

Alma:

User Group:

Staff

Barcode:

U1 Barcode

Added by:

Feed

Symmetry:

Card Category:

Staff

Badge Design:

Staff

Employee Ref:

Personnel number with S00..

Expiry Date:

Fixed date, or 10 yrs (open)

Added by:

Feed

Rights:

Ability to borrow:

Yes

Number of books:

59

Renewal period:

52 weeks

Online resources:

Yes through SSO login

Library Access:

Yes

Night door:

Yes

Patron:

Associate Staff

Alma:

User Group:

Associate

Barcode:

U6 Barcode

Added by:

Feed

Symmetry:

Card Category:

Associate User

Badge Design:

Associate User

Employee Ref:

Personnel number with S00..

Expiry Date:

Fixed date, or 5 yrs (open)

Added by:

Feed

Rights:

Ability to borrow:

Yes

Number of books:

59

Renewal period:

52 weeks

Online resources:

Yes through SSO login

Library Access:

Yes

Night door:

Yes

Patron:

Community Individual (£50)

Alma:

User Group:

Community

Barcode:

U4 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

Community

Badge Design:

COM Fee Individual

Employee Ref:

U4 Barcode

Expiry Date:

1 year from end of month

Added by:

Manual entry and update

Rights:

Ability to borrow:

Yes

Number of books:

8

Renewal period:

20 weeks

Online resources:

No

Library Access:

Yes

Night door:

No

Patron:

Alumni Borrower (£20)

Alma:

User Group:

Community

Barcode:

U4 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

Community

Badge Design:

COM Fee Alumni

Employee Ref:

U4 Barcode

Expiry Date:

1 year from end of month

Added by:

Manual entry and update

Rights:

Ability to borrow:

Yes

Number of books:

8

Renewal period:

20 weeks

Online resources:

No

Library Access:

Yes

Night door:

No

Patron:

SCONUL A, B & C

Alma:

User Group:

Community

Barcode:

U4 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

Community

Badge Design:

COM SCONUL A/B/C

Employee Ref:

U4 Barcode

Expiry Date:

Expiry from SCONUL email

Added by:

Manual entry and update

Rights:

Ability to borrow:

Yes

Number of books:

8

Renewal period:

20 weeks

Online resources:

No (use eduroam/own login)

Library Access:

Yes

Night door:

No

Patron:

Consultation (Alumni/Public)

Alma:

User Group:

Access - Consultation

Barcode:

U7 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

Access

Badge Design:

Consultation

Employee Ref:

U7 Barcode

Expiry Date:

1 year from end of month

Added by:

Manual entry and update

Rights:

Ability to borrow:

No

Number of books:

N/A

Renewal period:

N/A

Online resources:

No

Library Access:

Yes

Night door:

No

Patron:

SWR Support Worker

Alma:

User Group:

Not added to Alma

Barcode:

U7 Barcode

Added by:

Not added to Alma

Symmetry:

Card Category:

Access

Badge Design:

SWR Support

Employee Ref:

U7 Barcode

Expiry Date:

1 year, expiry date of 30/09

Added by:

Manual entry and update

Rights:

Ability to borrow:

No

Number of books:

N/A

Renewal period:

N/A

Online resources:

No

Library Access:

Yes

Night door:

No

Patron:

Guest cards/Contractors

Alma:

User Group:

Not added to Alma

Barcode:

U7 Barcode

Added by:

Not added to Alma

Symmetry:

Card Category:

Access

Badge Design:

Access

Employee Ref:

U7 Barcode

Expiry Date:

Variable/Length of contract

Added by:

Manual entry and update

Rights:

Ability to borrow:

No

Number of books:

N/A

Renewal period:

N/A

Online resources:

No

Library Access:

No

Night door:

No

Patron:

NHS Borrowers

Alma:

User Group:

NHS

Barcode:

U5 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

NHS

Badge Design:

NHS

Employee Ref:

U5 Barcode

Expiry Date:

1 year from end of month

Added by:

Manual entry and update

Rights:

Ability to borrow:

Yes

Number of books:

8

Renewal period:

20 weeks

Online resources:

No

Library Access:

Yes

Night door:

No

Patron:

NHS Access

Alma:

User Group:

Access - NHS

Barcode:

U5 Barcode

Added by:

Manual entry and update

Symmetry:

Card Category:

NHS

Badge Design:

NHS Access

Employee Ref:

U5 Barcode

Expiry Date:

1 year from end of month

Added by:

Manual entry and update

Rights:

Ability to borrow:

No

Number of books:

N/A

Renewal period:

N/A

Online resources:

N/A

Library Access:

No

Night door:

No