If a fire alarm sounds:

• Complete the 'sweep' (using the evacuation route) 
  • Leave the Library office, turn left and walk as far as you can towards the quiet study area checking every room on your right as you go 
  • Do a circuit of the Quiet Study room (near house No. 24) 
  • Return through the library heading towards the Social Learning Space, checking all rooms on your right as you go. 
  • Check the collaborative study space opposite, then continue through the library (checking the Mooting Room/Collaborative Study Area and silent study area) towards house number 21.

  • Library staff should leave by the emergency exit 

• In each room say loudly and clearly, 'Please evacuate the building through the nearest fire exit'.
• Remember that there are fire exits throughout the Library, not just the main exit.
• If someone has mobility issues or is a wheelchair user, direct them to the 'Refuge Area' (using the fire exit in the corridor that leads out to the metal steps outside). Inform the Fire Warden/Officer.
• It is your responsibility to tell people to leave; it is their responsibility to leave. If someone refuses, inform the Fire Warden/Officer.
• Do not re-enter the building.
• The Meeting Point is on Windsor Terrace (Assembly Point Q, near the student flats at the back of the Law School. across the road).
• Once you have left the building, inform the Coordinator on duty at the Philip Robinson Library.
• Await instruction to return into the building.

We are responsible for clearing the Law Library (ground floor of the Law School).  Security will attend to the rest of the building

Law evacuation routes for members of staff on duty:

If there is a Yellow Weather Warning, we may need to deploy the flood barriers at Fire Exits 9 and 5

If there is heavy rain, a heavy rain forecast or a Yellow Weather Warning, please inform the Coordinator-on-Duty and ask that they send someone across to deploy the flood barriers.

The Manual Handling Operations Regulations 1992 (as amended) define manual handling as:

"...any transporting or supporting of a load (including the lifting, putting down, pushing, pulling, carrying or moving thereof) by hand or bodily force".

The load can be an object, person or animal.

The MHOR 1992 set out a clear ranking of measures for dealing with risks from manual handling, these are:

• first : avoid hazardous manual handling operations so far as is reasonably practicable;
• second : assess any hazardous manual handling operations that cannot be avoided; and
• third: reduce the risk of injury so far as is reasonably practicable.

Library work is very physical so all members of staff must be aware of their own abilities, to assess each task in advance and to use appropriate equipment (e.g. trolley, white box with handles, kick stool) where possible in order to reduce the risk of injury.

The Philip Robinson Library CS Coordinators are on hand if there are any problems.

• Philip Robinson Library Customer Service Coordinators phone - 86688
• Teams Chat Law Library & CS Hub contact | Group Chat | Microsoft Teams

In Case of Emergency: 

Security/Panic alarms can be found:

• in the Law Library Office, under the Help Desk (press the 2 red buttons at the same time).
• in the Law PC Cluster (3 alarms, press the 2 red buttons at the same time).

These alarms are silent and will alert University Security, who will come to your aid. While the Law PC Cluster alarms are not our responsibility, Security may report to you when they are activated.

Please inform the CS Coordinator on duty at the Philip Robinson Library if these are activated.

Emergency Contacts:

• Ambulance, Fire Brigade, Police - Dial 9999

Non-Emergency Contacts:

If you require Security for a non-emergency, please dial:

• University Security - 86817

Safe Zone App:

Please download the University's Safe Zone App and check in whenever you are working in the Library.

First Aid

If anyone in the Law Library is in need of first aid, you will find a list of nearest available first alders for the Law Library (due to proximity, most are colleagues within the Law School rather than the PRL).  Please call for a first aider on this list to attend the incident.

As soon as this is arranged, contact the CS Coordinator on the hub via Teams Chat Law Library & CS Hub contact | Group Chat | Microsoft Teams or phone x86622 to let them know there is a current first aid incident occurring and that a colleague from the Law School is attending. 

What to do if a student is in distress

Students should be directed to the student wellbeing page for mental health, wellbeing and disability support. If someone is at immediate risk, call 999, followed by security on 0191 208 6817. If a student asks you for wellbeing support, please take their name and student number and pass details of the incident to the hub coordinator

There are two radios for use in the Law Library Office. Instructions for these are posted on the noticeboard in the Office. Please review this information regularly.

The radios are usually silenced throughout the working day (Monday-Friday) with any contact alerts being received via the landline (0191 2087944), but can be left on a low volume during the evenings/weekends while a Student Aide is on duty.

General Data Protection Regulation (GDPR) is a regulation in British Law on information security and data protection.

You must complete the training module in NU Essentials canvas training module

Important day to day points for library colleagues:

• NEVER give out personal information relating to a library user.
• Close down any screens showing a library account once finished with a query.
• 'Lock' the PC when you are away from the office.